Odoo payroll in United States
Every United States payroll item that has to land in a salary rule, a bank file, or a statutory report, printed in full with its verification state.
5 items Printed as checked, not condensed.
What United States payroll has to calculate, withhold and file
Each item below becomes a salary rule, a bank file, or a report we test before the first live run.
- 1
FICA: Social Security is 6.2 percent on the employer and 6.2 percent on the employee, 12.4 percent combined. Medicare is 1.45 percent each side, 2.9 percent combined. An Additional Medicare Tax of 0.9 percent applies to employee wages above 200,000 dollars a year, withheld by the employer with no employer match.
- 2
The Social Security wage base limit is 184,500 dollars for 2026. There is no wage base limit for Medicare tax.
- 3
FUTA is 6.0 percent on the first 7,000 dollars of wages per employee, reduced by a credit of up to 5.4 percent when Form 940 is filed, giving a common net rate of 0.6 percent. Credit reduction states are announced by the Department of Labor after the 10 November deadline each year.
- 4
Federal tax deposits must be made by electronic funds transfer, on a monthly or semi-weekly schedule set annually by liability. FUTA deposits are only required when quarterly tax exceeds 500 dollars.
- 5
Reporting forms: Form 941 quarterly for most employers, Form 943 for agricultural employers, Form 944 annually if the IRS notifies you, Form 945 for nonpayroll withholding, Form 940 annually for FUTA, Form W-2 to employees and Form W-3 to the Social Security Administration by 31 January.
Checked Localization notes on this page checked on 22 August 2026.
Rates, formats, thresholds and submission windows change. We configure against the rules in force at build time and confirm every figure with your accountant or tax advisor before sign-off. If a rule moves after go-live, it is a support ticket, not a rebuild. Read more on our Odoo localization service.
How we build payroll for United States
The delivery method behind the list above. The same four steps on a 10-user rollout and on a multi-company programme, with the depth scaled to the scope.
- 1 Rules, not hard-coded numbers. Contributions and deductions are built as Odoo salary rules with dated parameters, so a rate change is a configuration edit rather than a code release.
- 2 Employee data gets audited first. Bank details, national identifiers, start dates and contract types. Bad master data is why most payroll go-lives slip, and it is cheap to fix early.
- 3 One parallel run, minimum. We run at least one cycle alongside your current system and reconcile it line by line with your HR and finance leads before switching over.
- 4 Bank files tested with the bank. Payment files and statutory reports are generated from Odoo and put through your bank as a test batch before the first live run.
What we need from you to quote it
Bring these to the first call and you get a scoped, priced payroll plan for United States instead of a range.
- โ A full payslip for each contract type you run, from your current system.
- โ Your employee master file, including bank details and identifiers.
- โ The reports and files you submit today, and who you submit them to.
Services behind this work
The rest of the United States localization detail
Each topic has its own page with the full item list, the same way this one does.
Full detail, printed as checked.
Accounting and tax in United StatesFull detail, printed as checked.
Payments in United StatesFull detail, printed as checked.
Shipping in United StatesFull detail, printed as checked.
United States country overviewServices, modules, client work and delivery for United States.
Payroll in other markets we cover
Running the same rollout across borders? These pages carry the same depth for each market, so you can compare before scoping a multi-country phase.
Scope payroll for your United States rollout.
Send us the list above with your answers against it. We come back with what is configuration, what is a connector, and what is a build, priced before the project starts.