Gym & Fitness Club Management

Screenshots

Gym & Fitness Club Management running in Odoo 19.0.

Memberships

• ✓ Plans by duration, by session credit, or open-ended, with a joining fee, a contract minimum term and a notice period
• ✓ Recurring billing: the club invoices monthly, quarterly or annually on its own, and a member who does not pay is stopped at the door
• ✓ Freeze and hold with an allowance per plan, so travel and injury are handled by the rules rather than by argument, and the end date moves out on its own
• ✓ Renewal reminders before expiry, and a nightly job that expires what has run out
• ✓ Family and corporate memberships that bill one payer for several members

At the door

• ✓ Check-in by member code, card or the front desk, validated against the contract: expired, frozen or in arrears is refused with the reason
• ✓ Capacity and live occupancy per club
• ✓ Full visit history, and a lapsed-member list built from it

Classes

• ✓ Class types, studios, and a weekly timetable generated from recurring slots
• ✓ Booking with capacity, a waitlist that promotes automatically when somebody cancels, and a late-cancellation rule
• ✓ Attendance marked from the class list, no-shows counted against the member
• ✓ Trainer roster and pay: per class, per head, or a percentage

Personal training

• ✓ PT packages sold as a block of sessions, with expiry and a running balance
• ✓ Every session logged against the package and against the trainer
• ✓ Trainer commission on packages and on sessions delivered

The member

• ✓ Health declaration, medical notes, emergency contact and consent flags kept on the record
• ✓ Body measurements and progress over time
• ✓ Lifetime value, visit frequency and a churn risk built from attendance
• ✓ Requires Odoo 19 Community with Accounting.